Event Coordinator

The Event Coordinator helps implement event plans that meet client objectives and helps manage event production from concept through completion. The ideal candidate is passionate, creative, detail-oriented, and dedicated to creating educational and experiential events. This role will be responsible for assisting in all aspects of event, meeting, and conference planning. This role will involve supporting budget management, booth design, show logistics, experiential technology, and vendor management. 

The best candidate is an event coordinator who can oversee the daily details and use big picture thinking to ensure truly unique experiences are brought to life. This person needs to be great in calendar management, budget control, and collaboration across organizations and departments.  

The Event Coordinator will be required to travel and may be required to take photos or content of the events. Additionally, these events may require night and weekend work. We are looking for a motivated team player who understands event and project management. 

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Responsibilities:

• Organize corporate or private events for our clients including conferences and trade shows 

• Work with clients to understand conference objectives  

• Research events that meet client objectives including options for exhibition, sponsorship, and speaking opportunities 

• Collaborate with marketing and creative teams to develop concepts & marketing plans surrounding events 

• Work with marketing and creative teams to develop all assets required to execute event concept 

• Develop event KPI's and goals for each event and measure success.  

• Develop and maintain partnerships with vendors (i.e., tradeshow companies, caterers, photographers); negotiate vendor contracts 

• Oversee the event set-up, at-show experience, and event breakdown 

• Coordinate all aspects of the event from show forms and booth construction to hospitality and equipment 

•  Manage event budgets  

• Attend and monitor activities at each event to ensure client satisfaction

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